Innovate, federate, motivate: conduct meetings in collaborative mode

Goals

• Promote the facilitation of meetings by using participatory tools in order to establish real project dynamics (participatory meetings, inter-services relationships, meetings with partners...)
• Understand the participatory process and how to put it into practice
• Know how to promote solutions in order to address the issues with all stakeholders

Target audience

Any person in charge of conducting meetings (team, internal and external partners…)

Prerequisite

None

Contents

Introduction

• Creative process
• The creative operating steps: from divergence to convergence
• Rules of the process
• Types of participatory actions
• Promote collective actions

Creative meetings

• The objectives and characteristics of the meeting
• Actions in the different phases of the meeting project: before, during and after
• Participants
• Step outside the classic meeting framework

Tools to encourage a creative atmosphere during the meeting

• Associate all the stakeholders: creative warm-ups
• Clarify the problem: mental map, the 5 P, rephrasing techniques
• Find ideas of solutions with brainstorming: GPS (collective ideation tool)
• Prioritize and choose ideas (matrices, stickers with criteria), and develop them into concrete action plan

Use creativity to optimize your communication

• Better communicate and share with stakeholders
• Boost the presentations with Pecha Kucha
• Work on a shared vision

The stance of the meeting facilitator

• A few rules to facilitate creative sessions
• Handle unwilling participants
• The toolbox in relation to the needs

Build your operational action plan upon return to your workplace

• Projection in your own creative facilitation
• Identify the best method and anticipate its implementation
• How to start this participatory culture when you're back to your workplace